There is nothing better than a destination wedding… but it involves a lot of planning and preparation! Once you’ve chosen the destination, you might be wondering what steps to take to plan. Is it necessary to hire someone? What are the differences between working with a travel agent, a destination wedding planner, and a resort coordinator? How can they offer you value for your money? As someone who has first-hand experience, I can tell you that all the different options can make your head spin when you’re just getting started. It’s impossible to have a one-size-fits-all approach to destination wedding planning. To help you make the best decision for yourself, we want to provide you with all the information you need.
Is it Worth Hiring a Destination Wedding Planner?
Because every bride and groom have different circumstances, we prefer not to say what they “should” do when it comes to their destination wedding. In essence, the honest response is, it depends. If you’re extremely organized, have experience with planning big events, don’t get overwhelmed easily, and have plenty of time on your hands, you might be able to do without a planner. Having a destination wedding planner is probably the best way to reduce stress and save time if you’re a busy couple with little spare time, or you simply don’t have the organizational skills or patience to handle this on your own.
The process of planning a wedding is often described as a “second full-time job.” This is understandable because, well, it’s work! To top it all off, when you’re planning a destination wedding, you’re often faced with language, time zone, and cultural barriers to overcome. Choosing a destination wedding planner is a smart decision for several reasons. It’s important to note the trust factor, though. If you want to protect yourself from substandard service and bad deals, it’s imperative to know you’re working with a professional who has your best interests in mind. The best wedding planners in Kochi you hire for your destination wedding are like your hired guardian angel.
All vendors claim to be the best and promise to provide the best service and prices. They will say whatever is necessary to get you to book with them. In most people’s lives, planning a wedding is a once-in-a-lifetime experience. If you have never planned a wedding before, or you aren’t in the wedding industry, how would you even begin to know the difference? You can rely on a destination wedding planner to share their extensive insider knowledge, provide great connections, and assist in finding the perfect venue. Their experience and knowledge will come in handy at the right time.
Destination Wedding Planners: What exactly do they do?
What a great question! Good destination wedding planners are familiar with several cultures, have been to different types of destinations, can coordinate through time zone differences, know the latest trends and styles… and are logistical wizards! Their experience in finding reliable vendors and negotiating great deals ensures that they fully understand the client’s needs and make suggestions that are constructive and professional.
For the best wedding planning experience, you should understand the different services wedding planners offer, consider their degrees of expertise, and choose one that reflects your needs. There may be a need for more assistance in communicating with your guests about travel arrangements. You may need assistance getting quotes from vendors for things like flowers, food, music, makeup, photography, and more for your destination. Someone may need to coordinate a site visit for you. Even if you don’t have someone attending, you can hire someone to oversee all the moving parts.
All of the above is necessary for many couples! Your wedding planner should cater to your specific needs and tailor a package that fits your budget and comfort levels.
What are the differences between a Destination Wedding Planner and a Destination Wedding travel agent?
As you begin to explore your options for a destination wedding, it will become clear that there are quite a few helpful professionals in this area. They all play different but equally important roles. Travel agents can help plan your and your guests’ trips (flights, accommodations, and airport transfers), but cannot help with the planning of the wedding. You can choose a destination and resort from their extensive selection, and they can arrange the entire trip for you, usually at a lower cost than you can find on your own. As well as when unexpected situations arise, such as weather-related flight cancellations or a worldwide epidemic that shuts down the world, they can be a great resource.
Because travel agents earn their living by the commission, they usually come at no cost to you. One thing to keep in mind when working with big travel agencies as early on as possible is that they often have partnerships with select resort brands, so they’ll push to book with whatever resorts will earn them the most commission, even if it’s not the best fit for you or your guests. When you work with a full-service destination wedding planner, you’ll get the perks of someone helping with both travel and the wedding. Since they are paid by you, they are at your service and not motivated by commissions.
The team will dig deep to find a wedding venue that fits your budget, style, and preferences. For example, if you love all-inclusive resorts, that’s great! Your wedding will be held at a resort with all-inclusive amenities. If you want something off-the-beaten-path and more intimate, we can book your wedding at a private venue, secure all the vendors, and recommend hotels, villas, or any other lodging that suits you and your guests.
What is the difference between a resort wedding coordinator and a destination wedding planner?
In what ways does a destination wedding planner differ from a resort coordinator? This is one of our favorite questions to answer since a destination wedding planner and a resort manager have so much in common – but the differences are what make the difference!
You can usually find a wedding coordinator at most resorts who can help you with the day-of details, but they won’t be available to assist you throughout the planning process as a destination wedding planner would. The downside of hiring an onsite coordinator is that although they know the resort and are experienced and wonderful, they usually have to handle multiple events at the same time. The resort coordinator may not always give you his undivided attention due to the large number of weddings planned on the same day at larger resorts. As a reminder, the resort coordinator may be employed by the resort, but your wedding planner will be working for you and therefore will consider your interests.
Hire an expert
At the end of the day, you have to remember that your wedding planner is the best team to ensure that everything goes according to plan the day of your wedding… after all, they helped make the plan!
Do you need assistance planning your wedding? We, event planners in Kochi will take all the necessary steps to plan your wedding. Do you need anything else for your wedding?
Let us know in the comment section below.
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