You need help with your next event, but you’re hesitant to use the event management company because you don’t know that it’ll fit your needs. It’s not uncommon for us to get calls from people wondering what we do as event planners and whether we are the right fit for their event needs. No matter what level of event you plan, hiring a top event management company will always be a wise investment, but making sure you know what you’re getting is key. Today, anyone can claim to be an event planner, but few will deliver the whole package when it comes to rentals, designs, and decor. We have outlined four groups for event planners and those involved with the planning process, along with some of the major advantages of each group!
Celebrity weddings, product launches, and more have made event planners‘ lives more glamorous. However, planning an event entails much more than attending parties. Organizing events is among the most stressful jobs in the world and requires a special set of skills. Working in this field rewards those who are organized, hardworking, and hard-working. You can consult a top event planning company for better results.
Event Planners
Basic event planning services, including vendor coordination, event setup, and onsite coordination. Ideal for budget-conscious individuals and companies with small events. Remember, though, that much of the work these event planners perform excludes important aspects of your event, for instance, the use of designers or rental companies.
Event Rental House
The services offered here are usually separate from basic event planning. The rental houses that provide AV equipment will also supply tables and chairs, but their primary function is that of a rental house. They will ship it to your location and pick it up when you’re finished. These professionals do a fantastic job, but they specialize in a specific area. If you want anything else done besides drop-off and pick-up, don’t expect your rental house to do it.
Design
It’s likely that you’ll need a graphic designer to create all of your branding materials, graphics, and signage if you are hosting a corporate event. Designers often work as freelancers or for agencies. Corporate event designers play a crucial role in making events successful as your ultimate goal should always be to expose your brand to your invited audience. Hire a designer, but know that coordinating those designs with the agency or your signage provider may present an extra headache.
All-In-One
When it comes to finding event planners, this is the best approach. An event house that offers full services is not only able to provide each of these services individually but can also supply all of your event needs at once. This includes planning to execution. We offer a comprehensive, professional inventory of event rentals, giving our clients access to the most innovative event rentals available today. Apart from our warehouse, we also have graphic designers, florists, experienced event coordinators, and more.
How to find the right event planner?
Now that you’ve finally decided you should hire an event planner, you’re thinking about hiring one. You can find the right planner for your event by screening candidates with these six questions.
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Do you have any past experience working on events? Do you have references I can contact?
Be sure they pay attention to details, design, style, and implementation. How well do they execute the vision you have? How well does their expertise match what you are looking for?
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Among the vendors you work with, who is your favorite? Do you have references I can contact?
An event planner can help you find the right hotel, caterer, venue, etc. by using their established relationships.
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Can you tell me about the budgets you have worked with?
If you are on a budget, make sure your planner has experience creating events.
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Does your company charge markup fees?
When choosing someone to work with, you want someone who will offer you a fair price and who will be transparent about the numbers.
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What kind of staffing do you offer, and where do you hire them?
There will be a lot of work to be done on the day of the event. Additionally, you should make sure they have reliable employees and do not just “go on Craigslist” and hire any ratchet nut.
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In what ways do you specialize in event logistics, and what do you know about each aspect?
The first thing you should do is think about what specific services you need, and which you can manage on your own.
Best Practices for Working with an Event Planner
It’s great that you found an event planner who meets your needs. We now present 3 best practices to establish a good working relationship.
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Establish a timeline for your project.
Between hiring your planner and hosting the event, there is a lot that needs to happen. Plan the process out timeline-wise to ensure all details are addressed at the appropriate time and nothing is overlooked. Also, you should have a specific timeline for how everything will work on the event day.
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Don’t forget to watch the budget.
In the beginning, cost estimates will be provided; however, once work starts and contracts are signed, the estimates are more concrete. Monitor the budget, watch for excessive spending and make any necessary adjustments.
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The key to success is communication.
Ensure that your event planner is in regular contact to confirm whatever was agreed upon is being executed. Your event planner will be able to accomplish your vision if you provide the necessary details.
Hire an expert
An event planner is an excellent choice if you plan on hosting an event and wish to make it a huge success. This will save you time, money, and a lot of stress in the long run. Your investment will also make or break how successful your event is. The right investment will turn your event concept into a rave-worthy event that everyone will be raving about for years to come.
Do you need help with your event management? Our best wedding planners in Bangalore will do the necessary actions needed to take for your big day. Is there any additional need for your event?
Let us know in the comment section below.
The primary objective of our company is to ensure that the planning of your event goes as smoothly as possible. Our Inclusive Wedding Package was created in conjunction with this premise. We offer an event management company in Bangalore to assist you in designing, creating, and personally tailoring your perfect day. We are the best event management services in Bangalore.
Do you need help with your event management? Get in touch.